Author Topic: Post -only- O.N.E. Meeting Minutes INSIDE this topic  (Read 35106 times)

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Offline Suzanne Meeks

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Re: Last Congress Meeting 3-24
« Reply #72 on: March 14, 2017, 06:07:50 PM »
Dear ONEs,
   Chrystal has changed the time of the final Congress meeting to 3:30 on Friday, 3-24, at the Hungry Bear.
                                                                                                                                  Suzanne

Offline Suzanne Meeks

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Re: February Minutes Correction
« Reply #71 on: March 11, 2017, 09:29:12 PM »
Dear ONEs,
     The February Minutes were corrected to the effect that Lisa did not receive the $200 approved for the chipper liability insurance; she will pay the bill first and present the receipt for payment. 
                                                                                                                     Suzanne Meeks, Secretary

Offline Suzanne Meeks

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Re: Upcoming Meetings Noted at the March 10 General Meeting
« Reply #70 on: March 11, 2017, 09:26:31 PM »
Dear ONEs,
     March Minutes are in the works.  Meantime, here are upcoming meetings noted at the March 10 general session:
     The Sorghum Committee (the construction and festival groups are joining) will meet at 3 p.m. Wednesday, March 21, at Elaine's place in Long Run; directions will be distributed to those planning to attend.
     The Congress Committee will meet Friday, March 24, at the Hungry Bear -- they close at 5:30, so keep reports concise.
     The One-Day Congress will be from 7:30 a.m. to 5:30 p.m. Saturday, April 1, at Lutie School.
     The next ONE meeting will be at 7 p.m. Friday, April 7.  The program will be a Congress post-mortem.
                                                                                Suzanne Meeks, Secretary

Offline Suzanne Meeks

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Re: Feb. 3 Minutes
« Reply #69 on: March 10, 2017, 08:17:25 AM »

Ozarks  Neighborly Exchange -- Minutes of the Feb. 3, 2017, Meeting

     Tracy Meal called the meeting to order at 6:07 p.m.  There were about 25 present.  We introduced ourselves.
     Minutes:  Secretary Suzanne Meeks read the Minutes of the Jan. 6 meeting.  With no corrections or additions, they were approved as read.
COMMITTEE REPORTS
     Sorghum:  We met with Elaine; she will commit $1,750 for the roof, and agrees that a long-term contract is in order.  $4,703 was the original estimate; We have $597 from GoFundMe plus the $600 ONE loan.  We should look to raise $2,500 for the building.  We can knock $600 off that figure by using cedar posts and processing them ourselves. 
     Dusty showed his computer rendering and materials list.  He said we will need help.  Marketing should include the festival on the GoFundMe site.  We need fundraisers, and construction help.  We need to show progress.  Dusty will put the drawing on the web site.
     Jon passed a signup sheet for Sorghum Festival interest. 
     The next meeting is Tuesday, Feb. 7, at the Hungry Bear -- 3 p.m.
     Oil Press:  Galen was absent but Steven said he (Galen) had met with some Amish about it.  He passed Farm Resettlement Congress brochures.
     Congress:  Chrystal said most sub-committee heads have been assigned; each has his own signup sheet.
     Jay is in charge of vendors; he will solicit at the Small Farm Conference (March 8-9 in West Plains).  He will take Congress flyers about it if they can be printed by then.  Tracy said they would be ready Monday.
     Magda is doing raffle and door prizes with Carl, but she would like a few more solicitors.  She was afraid to approach them last time but they were very generous. Tag your donations with your name and a value.  Donors will be recognized with a wall sign.   
    The next meeting will be Monday, Feb. 6, at Speranza -- 2:30.  Y'all come.
OLD BUSINESS
     Monthly potluck:  Doing this monthly would incur extra charges to the church for the extra time.  George was to ask the church Trustees for a discount, but they were unavailable due to health issues.  Tabled until next month.
     Chipper:  After a determined and grueling 10-month search, Lisa found a Vemeer 1250 model advertised at $10,000, the amount of our grant; she negotiated it down to $9,400.  It's a 1992 diesel.  It was owned by a city, and has just 1517 hours, but has been fully serviced with new tires, repacked wheel bearings, etc.
     It's in South Carolina; Lisa will go get it.  The vendor doesn't want to wait for DNR to pay, so Lisa will put it on her credit card (the grantor will credit her card). 
     Lisa will produce a safety program.  Users will have to take a safety class, sign that they did, and will be careful.  No kids will be allowed near it.  George gave Lisa the $200 earmarked for the insurance.     
 501(c)(3):  Suzanne has sent in the application; we're awaiting approval.
     Treasurer's Report:  The January balance was $1,792.72.  Expenses were $575 (church, chipper insurance, 501(c)(3) app); income was $108 (50-50, log-splitter rent) for a balance of $1,379.72.  Suzanne moved to approve the Treasurer's Report;  Chrystal seconded; motion carried.
     George suggested we get a ONE post-office box; the smallest, 3x5, is $28 for six months.  George moved that we get a box; Thom seconded.  Motion carried.
     50-50:  Bill won (again).  Gross was $46; Bill donated his $23 to the treasury.
     Work Party:  Dusty needs 2 days to peel and trim cedar logs.  Saturday and Sunday, Feb. 25-26, starting at 8 a.m.  At Bill's old place,  P-11, left on 656 - 1/4 mi to Bill's big red truck.  Bring draw knives or whatever is useful for bark removal, and a couple of chain saws.
ANNOUNCEMENTS
     Jay has copies of the book Ecology of Care for $15 (MSRP $20).
     Lisa:  Some are going to Morgan County; they have gallons of 35% hydrogen peroxide -- good for cleaning tanks and buildings.  Also seeds, trays, fertilizers, soil amendments, a lot of cool stuff.  The trip will wait till they have onion starts; the last week of February is Lisa's preferred time.  Tell Jay or Chuck if you want them to pick up stuff; it will be delivered to a meeting.  You can pay by phone if it's a big order.
     Chrystal says FFF is closed permanently due to lack of funding, though the Ozark Co. Homegrown Food Project will go on.
MARCH MEETING:  The March meeting will be March 10 (the men of the church are doing their chili supper on the 3rd).   It will be our winter potluck, so it will start at 5.  Tom Kennedy will facilitate.  Rachel will do a program.     
Adjourned 7:40 p.m.

Offline Thom

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #68 on: February 18, 2017, 02:08:30 PM »
Here are the audio minutes for February's monthly meeting for all members to use.

These attachments are not available to the public.

See you next month!
You'll become a better person if you surround yourself with the quality of people that model the virtues you seek for yourself. But first take a deep look inside yourself and fix the only sure thing you have control over - you.

Offline Thom

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #67 on: February 03, 2017, 03:22:05 PM »
Here are the audio minutes for January's monthly meeting.

Sorry for the delay in getting them posted.

Enjoy!
« Last Edit: February 03, 2017, 03:24:10 PM by Thom »
You'll become a better person if you surround yourself with the quality of people that model the virtues you seek for yourself. But first take a deep look inside yourself and fix the only sure thing you have control over - you.

Offline Suzanne Meeks

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Re: Jan. 6 Meeting Minutes
« Reply #66 on: February 03, 2017, 08:59:22 AM »
Ozarks Neighborly Exchange -- Minutes of the Jan. 6, 2017, Meeting

      Tracy Meal called the meeting to order at 6:04 p.m.  There were about 30 present.
      MINUTES:  Secretary Suzanne Meeks read the Minutes of the Dec. 2, 2016, meeting.  Jay Jacobs moved to approve; George Craig seconded; motion carried.
      OLD BUSINESS
     Bylaws: Tracy has put an updated copy on the board, and will put the most recent copy on the Forum -- it should be kept there.
     Sorghum: Dusty Baker showed drawings of what he calls the "economy" model for framing, estimated at $3,600 (it's 40x22; Elaine paid for the slab).  We hoped to show Elaine the drawing, but she couldn't make the meeting.  Still trying to decide on the furnace.  Next meeting:  3 p.m. Tuesday, Jan. 17.
     Dusty noted that the cook shack will take a lot of time and fundraising -- and it's on someone else's property.  We need a formal agreement with at least a five-year commitment to protect us and the property owner.  Further discussion:  We need to think of Elaine's benefit; she'll probably want promotion and follow-through for the sorghum festival from us.  There is already a building there which Elaine wants to rehab for other uses, and may want to add to the cook shack.  We should let her know that we want a contract so she can be thinking of what she needs.
     Jon Kruger asked if the $600 loan we approved for jars (which weren't needed) could be used for the building.  This was approved without objection.
     Congress:  Speakers are mostly lined up.  The theme is "Revitalizing Local Economies in the Ozarks."   We cut the talks to 45 minutes -- that leaves more time between talks for networking, part of the reason for the Congress.  We need to set up subcommittees; the 4-6 of us who come to meetings can handle a lot but not all.  Some people who had been doing the same things for the last 3 years are gone now.  If you can help, see Chrystal after this meeting or show up and become part of the core.  Next meeting: 3 p.m. Wednesday, Jan. 11, at the Hungry Bear.
    Oil seeds:  Galen is working with an engineer on press design, ideally within the skill range of a shade-tree mechanic.  He will meet with an Amish bishop who's interested, and a buggy maker.  He wants to have machinery in development in several places simultaneously. 
     Galen also has information on growing sesame; he did a demonstration plot himself several years ago.  It's versatile  grows in wet or dry conditions, heat or cold.  Deer, hogs, insects and birds leave it alone.  It improves soil tilth, and helps  soil store moisture.  It can go over soy (Monsanto is doing trials with this in Arkansas under the name "Sesaco"). 

     It's harvested by hand worldwide.  It has have high-quality oil and protein, and provides better return with less risk than many other crops.
     As a "demonstration plot," Galen threw a handful of seeds out a car window.  It wasn't cultivated; all the nearby plants were destroyed by one or another pest, but not the sesame.  It will be harvested this fall. 
     We would want to use non-GMO seeds, of course.  Galen said our isolated valleys help us protect our genetic diversity, which is the greatest value we have for growing seed crops for sale.
     Jon said he and Chuck and Bill and Jay are thinking of growing a plot of sesame, but also other oilseeds, maybe peanuts or sunflowers.  It's hard to beat the birds to sunflowers, but peanuts may be less attractive to critters.
     Potluck dinners:  Jon wants to return to monthly potlucks.  He said we're centered around food, and it's a community thing -- maybe more people would be interested in coming and hearing about us if we had these.  Magda countered that our attendance actually fell off when we did monthly dinners,  probably because some just didn't have time to cook.  It's also an extra expense, since we rent the church by the hour.  George will talk to the church trustees and see if he can get us a discount (bargaining chip: we would clean up).  As "practice," let's all bring dessert next month.
     Work Party:  No requests, but Yvonne and Eddie thank those who worked on their new downstairs bedroom.
      501(c)(3):  The fee has been reduced from $400 to $275.  Tracy moves, Magda seconds to approve expenditure; motion carried.
     TREASURER'S REPORT:   Balance Dec. 2 was $1713.72.  Income $71 (50-50, donations); no expenses; balance $1784.72.
     50-50:  Took in $35.  Tom K won half, and donated it to the Treasury.
ANNOUNCEMENTS
     Magda:  Tom K's video "I Am" is so great she ordered her own.  She's reading "Tribe," which is fantastic; she'll pass it along when finished.   
     Magda brought "birthday pie" for everyone who's birthday is this month.  es)
     Galen:  Edible chestnut trees can relocalize incredible amounts of food with very little effort.  He has cards of a guy who has them.
     George moved to adjourn; Thom seconded; adjourned 8:07.
PROGRAM:  Watersheds, by Jon, with illustrations David Lakish; see summary under Member Talks.
                        Respectfully submitted,
                        Suzanne Meeks, Secretary

Offline Suzanne Meeks

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Re: Minutes of the Dec. 2 meeting
« Reply #65 on: January 05, 2017, 10:22:39 AM »
Note: A summary of Tom Kennedy's talk is posted separately here.

Ozarks Neighborly Exchange
Minutes of the 12-2-16 Meeting

     Tracy called the meeting to order at 6:04 p.m.  The 21 present introduced themselves. 
     Minutes: Secretary Suzanne gave the election results and the Treasurer's Report, which were on paper, and apologized for the absence of the remainder of the November Minutes, due to a computer crash (also, the Mp3 player usually used to record the meeting was absent on the occasion).  Thom moved to approve the abbreviated Minutes; Chrystal seconded; motion carried.

OLD BUSINESS
     Addition of Conflict-of-Interest Clause to Bylaws:  The clause, which it appears we need for our 501(c)3 application to be approved, has been on the Forum for two months, but not all had read it; Lisa read it aloud.  Pearl moved to approve its addition to the Bylaws; Thom seconded; motion carried.
     Insurance:  Lisa found an umbrella liability policy for $813, based on our social/educational meetings, the Congress, wood chipper exposure, and 35 members (Lisa's best guess), work parties, and all the places we meet.  This would be in addition to the $200 policy on the chipper (Treasurer George noted that we have designated donations for the latter).
     In extensive and circular discussion, all agreed that we would have to do some fundraising to afford this.  Some wondered why we need insurance, which might not even pay an injured party.  The answer is that, while you can never assume that you're completely insulated from a lawsuit, the organization's insurance generally provides a layer of protection for  individual members (501(c)(3) status itself provides another layer). Pearl noted that at Sandhill, someone got a hand caught in a machine and the insurance did pay -- Sandhill didn't have to.
     Dusty said we must get liability insurance if we do a sorghum festival, but we don't need to decide tonight.
     Chipper:  Lisa is still shopping; all those she has found were way too expensive.  She hopes a vendor will give us a couple thousand dollars off as a tax write-off for our non-profit status.
     Home Funerals:  No meeting and no plan for one since meeting with the lawyer last month.    We're working on our own paperwork; the goal is to have it finished by the end of January.
     Sorghum Committee:  The first meeting will be at 11 a.m. Tuesday, Dec. 6, at the Hungry Bear.  All are welcome.  We need to resolve things about construction of the cook shack and other issues.  If we want a festival next fall, we have to start getting that organized.
     Congress Committee:  We had the first meeting; we'll meet at 2 p.m. Wednesday at the Hungry Bear.  Come even if you missed the first meeting; we'll need lots of help.  The Congress will be April 1 at the school -- we'll have both the gym and the auditorium this time.
     Treasurer's Report:  The Oct. 25 balance was $1,624.72.  Income was $89 (50-50, donations, T-shirt sales), leaving a balance $1,713.72 on Dec. 2. 

NEW BUSINESS     
     Oil Seeds:  Jon wants to find out if there's real interest.  Some land is available to grow sunflowers, and we may try some other cops (sesame, soy).  He's open to any ideas but wants to grow at least 2 acres of whatever.  He passed a signup sheet.
     Lisa observed that an oilseed press could have multiple uses.  Rachel said the garden club talked about having oil presses in different counties.  She said an individual-sized one costs about $150.  Patrick said that when it comes to sustainability, it would be hard to beat acorns for oil (once the tannin is leached out), since we have lots of native oaks. 
     Work Party:  Eddie and Yvonne are having one tomorrow at 9 a.m. -- the information is on the forum.  We will turn a garage into a downstairs bedroom (their existing bedroom is upstairs, which isn't working since both their backs gave out).  Paneling is on hand; we will put it on.  Bring drills.  It should take 3 hours max if 4-5 come, but only 2 are committed so far.  Jon and Jule, Thom and Roy said they would go.
     
ANNOUNCEMENTS
     Thom has a new phone, 417-942-0250.
     Jule has left plastic containers by the door; please take them.
     Lisa read an article on controlling blood sugar; among other things, it suggested sorghum -- as improving insulin sensitivity and A1C -- though it does say sorghum is a type of grain, so it may not refer to the syrup we're making. 
    The Gainesville Christmas parade is tomorrow; Pearl is in charge of vendors.  Farm Fork and Fiddle will be open for lunch.  It's also open Monday through Friday.
     Ava's Christmas celebration will be next Friday and Saturday.

NEXT MEETING:   6 p.m. Friday, Jan 6.  Jon will discuss watersheds as communities.
      Magda moved to adjourn; Lisa seconded; adjourned 7:45 p.m.

Respectfully submitted,
Suzanne Meeks, Secretary
« Last Edit: February 03, 2017, 03:18:58 PM by Thom »

Offline Thom

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #64 on: December 14, 2016, 02:41:15 PM »
Here are audio recordings for the December meeting held on 12/2/2016.
« Last Edit: December 14, 2016, 02:43:28 PM by Thom »
You'll become a better person if you surround yourself with the quality of people that model the virtues you seek for yourself. But first take a deep look inside yourself and fix the only sure thing you have control over - you.

Offline Suzanne Meeks

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Re: O.N.E. Meeting Minutes for Nov. 11
« Reply #63 on: December 01, 2016, 10:25:07 PM »
Dear ONEers,
     Your slothful Secretary has suffered yet another &%$?! computer crash, which, despite her best attempts to maintain copies on multiple media, has munched the Nov. 11 Minutes. (This being her third computer glitch to affect the Minutes in four months, she will be spending an upcoming day acquiring a new computer). 
     It would be futile to attempt to recreate the Minutes, but the most important item of business was election of new one-year Board Members, to wit:  Dusty (who got the most votes, making him President for the remainder of Chuck's term), Magda, and Chrystal.  (Remaining in office are Suzanne, Secretary; George, Treasurer; and two-year Board Members Jon and Tracy).
     And from George, who provides the Treasurer's Report on paper:  General Account balance Sept. 27 was $1,584.72. Income (50-50, donations) was $40, making the balance $1,624.72 on Oct. 25 (the date of the bank statement).  In addition, the Sorghum and Song Fest account balance is $597.11.
                                                                                                With deepest apologies,
                                                                                       Suzanne Meeks, Secretary

Offline Suzanne Meeks

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Re: Minutes of the Oct. 7, 2016, Meeting
« Reply #62 on: November 11, 2016, 08:31:11 AM »
O.N.E. Minutes 10-7-16

     Crystal called the meeting to order at 7:05 p.m.  There were 13 present.
     Minutes of the September meeting:  Secretary Suzanne Meeks read the minutes of the first half of the meeting, but both her computer and the MP3 player we use to record the meeting had stopped working at that point.  The Minutes were amended with the recollections of others who had attended.   Rachel moved to approve the minutes as amended; Magda seconded; motion carried.
OLD BUSINESS
   Sorghum harvest:  The harvest started Sept. 19.  The work party got ready to do the platform but couldn't build the furnace; Chuck called Doyle Turner, who does sorghum in Thornfield; we cooked it at his place.  The first batch was thick and maybe a little scorched – we need to get used to the pan.  It had a lot of foam -- some jars were all foam.   You're supposed to get it up to a certain temperature, but it had such a low sugar content that we couldn't.
     The second batch was thinner and not scorched.  We let Doyle use the pan; he noticed a couple high spots -- we don't know how that happened.  We got 70 gallons (to last year's 35).  18 people helped; we owe 9 gallons from last year.  Jule brought a pint to taste tonight; next month, we'll have some for sale.
    Crystal asked for a one final post-mortem sorghum meeting; all agreed, but it wasn't scheduled.
    Home funerals:  The group had a great meeting at the Ava Family Funereal Home.  The manager is  very accommodating, and willing to offer serves a la carte at reasonable prices.  Home-funeral fans often ask if she can help if a body is at a hospital; she will, 24/7.  There's a cardboard casket that looks like expensive hardwood but costs just $600. 
     It was noted that if a body is found, it will be taken to a funeral home for embalming, which the  family will be charged for.  To prevent this, note your attorney-in-fact for health-care decisions on the back of your license.  The license people were unfamiliar with this (are police?), but there's a place for it and it's your best bet for having your wishes followed if you can't verbalize them.  Clipping a note to the back of your license was also suggested.  The Ava funeral home has a form you can fill out stating your wishes, which they will keep on file.
     For the next meeting, we want to talk to an attorney; Steve will call and see when he's available.
     501c3 application:  We need Board members' addresses, so Chuck's resignation (effective Sept. 23, as posted on the Forum), is a glitch.  Also, Secretary Suzanne Meeks's research suggests that we need a conflict-of-interest clause; she will include it in the minutes, and will post it separately on the Forum.
NEW BUSINESS
    2017 One-Day Congress:  We want to have the first plannin meeting in November. Let's do a sign-up sheet next month.  If you have any information from last year's Congress, give it to Crystal or Tracy.  Watch for information on the Forum.  Crystal has a list of speakers; we need a date. We'll use Lutie School again.
     Chuck's resignation as Board President was effective 9-23 (he posted it on the Forum).  A new  Board member may be appointed with simple majority vote of associates, but we need an election next month anyway, so no action was taken.
     Thom moved that we wait until the next meeting to hold the regular election of officers, and fill Chuck's unexpired term then.  Magda seconded; motion carried.
   The two one-year members, Dusty and Lisa, are up for re-election; the two-year members are not; but Boar President is a two-year seat so we do need to elect that position.  Tracy will provide ballots.
     Board meeting: Tracy says we need one (our bylaws require two a year and we've only had one); let's do it after the election.  She will post this on the Forum.
PROGRAM
     Thom gave a presentation on digital currency, emphasizing his new favorite, blockchain, which he said is a type of technology, not just a digital "product."  It's easier to participate in than Bitcoin because (to begin with) it requires less dedicated software, and is easier to acquire (Bitcoins are found by complicated internet searching).  Blockchain "credit" can be assigned to non-monetary goods. He also likes its security arrangements.  There is even a new social media platform, Steemit.com, based on blockchain technology.
ANNOUNCEMENTS
      Rachel showed a "healing wand" she got from an acupuncturist (it's filled with crystals; check out the YouTube video on Zero Point Energy).  She will order some if anyone wants one.  (Note: she used it on Suzanne's throat, and Suzanne felt it temporarily helped her reflux).
     George announced that Eddie DeLeon, who has spinal damage from a serious auto accident, will have surgery Oct. 21.  Yvonne will need a work party, probably in November.
     November Meeting:  TUMC isn't available Nov. 4 (the men of the church, headed by our own Treasurer George Craig, will do their roast chicken dinner).  We will meet Nov. 11 at 6 p.m.
     Adjourned 8:47 p.m.

Proposed conflict-of-interest clause to be added to the bylaws:

V.    Article V.  Conflict of Interest   
A.  The purpose of the “Conflict-of-Interest Policy” is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of O.N.E.  This policy is intended to supplement, but not replace, applicable state and federal laws governing conflict of interest applicable to non-profit and charitable organizations.
B.  Definition:  A Board Member of O.N.E. has a conflict of interest if the Board Member has existing or potential business, financial or personal interest, or holds an elected or appointed position that could impair or might reasonably appear to impair the exercise of independent, unbiased judgment in the discharge of his or her responsibilities to O.N.E.  A conflict will be deemed to exist if the business, financial or personal interest or elected or appointed position is held by the Board Member or by a family member (spouse, parent, siblings, children or other close relative), or any organization in which the Board Member; or family member as defined, is an officer, director, employee, trustee or material stockholder. If the Board Member in question disputes as to whether a conflict of interest is present, the matter shall be decided by a majority vote of the Board of Directors.     
C.  Conflict-recognition procedure:   
1. Board Members and others will immediately disclose to the Board of Directors any known conflicts of interest or any that may arise in the future. Such disclosure shall be included in the minutes of the current or next meeting of the Board of Directors. 
2. The Board will vote on whether the Board Member disclosing a conflict of interest will or will not be allowed to be present for discussion of the issue.
3. If the Board votes to exclude the Board Member from the room during the discussion, the Board Member will be permitted to make a statement on the issue prior to leaving the room.
4. No Board Member will be permitted to vote on any specific issue in which he or she has a conflict of interest.
D.   Failure to Disclose Conflict Shall Not Affect Validity of Action Taken:
The fact that a Board Member with a conflict of interest fails to disclose the conflict, as required by this policy, and participates in a vote on an issue in which he or she has a[/font]conflict of interest, shall not affect the validity of the action taken by the Board of Directors on the issue.



Offline Suzanne Meeks

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Re: November meeting date changed to Nov. 11
« Reply #61 on: November 02, 2016, 06:38:57 PM »
Dear ONEs, 
     Your slothful secretary has not fully prepared the October Minutes for posting, but you need to know this:  Due to a previously scheduled event at the Methodist church on Nov. 4, we have moved our meeting to Nov. 11 -- at the earlier "winter" time of 6 p.m. 
     You are welcome to attend said event, the United Methodist Men's Roast Chicken Dinner (headed up by ONE Treasurer George Craig), from 4 to 7 p.m.  Nov. 4.  There's no set charge, but donations (gratefully) received will fund local charities.
                                                                                                                             Secretary Suzanne Meeks

Offline Tracy Meal

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #60 on: October 19, 2016, 01:12:35 PM »
Thank you Suzanne!

I have added the clause to the bylaws as a DRAFT. I will bring the amendment up for a vote at the next meeting. Here is the attached DRAFT amendment.

Tracy
Tracy

Offline Suzanne Meeks

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #59 on: October 08, 2016, 09:10:17 PM »
      Bylaws addition needed![/font][/i][/b]
       At the 10-7-16 meeting, Secretary Suzanne Meeks said that, as far as she could tell (not being a tax lawyer), we need a conflict-of-interest clause in our Bylaws to facilitate receiving a 501(c)(3) designation.  According to the Bylaws, proposed changes need to be "available" to the membership for 30 days before being voted on.  At this writing (Oct. 8), we expect to vote on it at the November meeting, which as been changed to Nov. 11 because the church has another activity scheduled on the 4th.  Here is the proposed conflict-of-interest clause (it will also be posted in the Forum and will be included in the Minutes).
V.    Article V.  Conflict of InterestA.    The purpose of the “Conflict-of-Interest Policy” is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of O.N.E.  This policy is intended to supplement, but not replace, applicable state and federal laws governing conflict of interest applicable to non-profit and charitable organizations. B.  Definition:[/b]  A Board Member of O.N.E. has a conflict of interest if the Board      Member has existing or potential business, financial or personal interest, or holds an elected or appointed position that could impair or might reasonably appear to impair the exercise of independent, unbiased judgment in the discharge of his or her responsibilities to O.N.E.  A conflict will be deemed to exist if the business, financial or personal interest or elected or appointed position is held by the Board Member or by a family member (spouse, parent, siblings, children or other close relative), or any organization in which the Board Member; or family member as defined, is an officer, director, employee, trustee or material stockholder. If the Board Member in question disputes as to whether a conflict of interest is present, the matter shall be decided by a majority vote of the Board of Directors.[/font] [/font]C.  Conflict-recognition procedure:[/font][/b]1. Board Members and others will immediately disclose to the Board of Directors      any known conflicts of interest or any that may arise in the future. Such disclosure shall be included in the minutes of the current or next meeting of the Board of Directors.[/font]2. The Board will vote on whether the Board Member disclosing a conflict of interest will or will not be allowed to be present for discussion of the issue.[/font]3. If the Board votes to exclude the Board Member from the room during the discussion, the Board Member will be permitted to make a statement on the issue prior to leaving the room.[/font]4. No Board Member will be permitted to vote on any specific issue in which he or she has a conflict of interest.[/font]             D.   Failure to Disclose Conflict Shall Not Affect Validity of Action Taken:[/font][/b]The fact that a Board Member with a conflict of interest fails to disclose the conflict, as[/font]required by this policy, and participates in a vote on an issue in which he or she has a[/font]conflict of interest, shall not affect the validity of the action taken by the Board of[/font]Directors on the issue.[/font]














 
       

Offline Thom

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Re: Post all O.N.E. Meeting Minutes INSIDE this topic
« Reply #58 on: September 03, 2016, 08:59:46 PM »
Here are the minutes for the September meeting held on 9/2/2016.
« Last Edit: September 03, 2016, 09:02:13 PM by Thom »
You'll become a better person if you surround yourself with the quality of people that model the virtues you seek for yourself. But first take a deep look inside yourself and fix the only sure thing you have control over - you.