Author Topic: O.N.E. Bylaws for approval at 2/2/16 mtg  (Read 3931 times)

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Offline Tracy Meal

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #10 on: February 15, 2016, 09:00:41 PM »
I like that idea Magda. Using the forum to post this procedure / process rather than having it in the by-laws promotes a sense of importance without painting us into a corner.

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Offline Magda Preston

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #9 on: February 15, 2016, 07:24:20 PM »
How about referring to procedural policies (such as using a "stacker," having a time keeper, encouraging the use of seating which allows associates to see each other) in the by-laws in a general way?  Possibly, "Meeting procedures/format will be agreed upon by a majority of associates and posted on the forum." That way each person who assumes the facilitator's position and all associates would have access to the agreed upon procedures and they could easily be changed when needed without changing the by-laws. ?

Offline Thom

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #8 on: February 15, 2016, 09:07:08 AM »
Well said Pearl. We'll see if the majority of membership agrees with us.
You'll become a better person if you surround yourself with the quality of people that model the virtues you seek for yourself. But first take a deep look inside yourself and fix the only sure thing you have control over - you.

Offline Chuck Blanchard

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #7 on: February 15, 2016, 08:07:34 AM »
I am in agreement with Pearl on this.

Offline Tracy Meal

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #6 on: February 14, 2016, 01:26:50 PM »
I agree Pearl. This level of procedural detail, while it is a good idea and preferred does not need to be in a formal document such as this.

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Offline Pearl Schneider

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #5 on: February 14, 2016, 07:12:02 AM »
Regarding the additions to the by-laws suggested by Jule, i would posit that these are procedural issues which should be determined at the time of meeting, and are not necessary to include in the by-laws. I am not opposed and recognize that this is our SOP, but think there should be latitude, for example, to sitting in a circle. At times, this may not work so well. What if 50 people showed up to a meeting? or 100? Would the actions undertaken in such a meeting then be invalid? Just a thought...

Offline Tracy Meal

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #4 on: February 11, 2016, 12:43:35 PM »
HI all,

I received a hand written request from Jule to add a section to the bylaws. I told her I would post on the forum for her. We will also discuss at the next committee meeting on Tuesday.  Not sure that this level of detail needs to be in the by-laws, just my opinion...

ADDITION to Section:

IV C.

2. Anyone wishing to speak will be listed in order and given a pre-determined limited time to speak.

3. To foster communication persons will sit in a circle during the meeting.



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Offline Tracy Meal

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #3 on: February 04, 2016, 05:44:26 PM »
Thanks for the template and assistance Pearl. We couldn't have done it without ya.
Tracy

Offline Pearl Schneider

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Re: O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #2 on: February 02, 2016, 09:10:14 PM »
Hey guys! Sorry I missed the meeting today. Looks like everything is fine. See you Friday!

Offline Tracy Meal

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O.N.E. Bylaws for approval at 2/2/16 mtg
« Reply #1 on: February 01, 2016, 07:31:55 PM »
Here is the copy with proposed changes.

By Thom: I'm pasting in the text so these will be visible to everyone, whether a O.N.E. Associate with forum login credentials or not. The formatting will be lost, but the text will be the same.

Quote
This organization shall be known as:  Ozarks Neighborly Exchange Our Purpose: Our mission is to promote self-sufficiency and self-reliance through neighbors helping neighbors to foster a resilient and thriving community.
I.                    Article I. Officers, Elections and Duties
A.                  Board Members and elected officials must be Associates.
B.                  There shall be a minimum of 5 Board members.  The Board Members include the President of The Board and an additional 4 members.
C.                  There shall be an elected Secretary and an elected Treasurer position.    These positions are not Board Members and do not participate in voting related to Board issues.
D.                  Board Members, Secretary and Treasurer shall be elected or appointed as follows:
1.                   Nominations of Board Members, Secretary and Treasurer are approved by majority vote.
2.                   Nominations occur annually in the 4th quarter of each year during a general meeting. Nominations are accepted three ways:
a)                  Verbally during a meeting
b)                  By email
c)                   Through social media
3.                   Associates are advised of nominees three ways:
a)                  Verbally during a meeting
b)                  By email
c)                   Through social media
4.                   Positions are held for a 2 year term.  Alternating terms will exist to assure that there are Board members with no less than 1 year in office at all times. The initial election will elect two persons for 1 year term each and three persons for a 2 year term each.
5.                   If the position of a Board Member, Secretary or Treasurer becomes vacant prior to the end of an election year, that position may be appointed by the Board and be approved by a simple majority vote of Associates during a general meeting.
E.                   A quorum of the board is achieved with the presence of three board members.
F.                   Duties of the President of the Board include the following:
1.                   President of the Board facilitates Board meetings.  In his/her absence or as desired, the facilitator is assigned by the President.
2.                   The President is a non-voting member of the Board.   He/she votes only in the event of a tie.
G.                 Duties of other Board members include, review and approval on items brought before the Board.  Approval is obtained by simple majority vote.
H.                  Duties of the Secretary position include the following:
1.                   Record minutes at both Board meetings and general meetings.
2.                   Maintain contract information.
3.                   Maintain website and social media sites.
4.                   Advise the Board.
5.                   All of the above duties can be delegated in by the Secretary in the event of absence or as needed with approval of Associates at a general meeting.
I.                    Duties of the Treasurer position include the following:
1.                   Maintain financial records.
2.                   Provide financial report update at each general meeting.
3.                   Advise the Board.
4.                   All of the above duties can be delegated in by the Treasurer in the event of absence or as needed with approval of Associates at a general meeting.
J.                    All legal issues are subject to Board review and approval as needed.
II.                  Article II. Associates
A.                  Associate status is defined as follows:
1.                   An Associate is a person interested in helping to achieve the purpose, vision and mission of the O.N.E. group.
2.                   An Associate is a human being who has attended two general meetings.
3.                   An Associate is entitled to one vote at a general meeting.
B.                  Rights of Associates
1.                   Associates have the right to voting privileges if present.
2.                   Any Associate has the right to initiate a proposal.
3.                   Any Associate has the right to participate in any O.N.E. initiative.
4.                   Any Associate has the right to establish any O.N.E. initiative upon approval of the majority of associates at a general meeting.
5.                   Any associate has the right to hold a position when nominated/elected.
6.                   Any associate has the right to maintain free flowing communication with the Board, staff and other associates.
7.                   All expenditures require the approval of the majority of associates at a general meeting.
8.                   Associates are not liable for debts of the organization.
9.                   Active status as an associate is inactivated upon:
a)                  The request of the associate
b)                  An action brought against an associate by the board and voted on by associates at a general meeting.
III.                Article III. Board Members and Decision Making
A.                  O.N.E. Initiatives are based upon:
1.                   Identified community needs.
2.                   Approval by active associates by simple majority vote.
B.                  Bylaws are reviewed and approved annually by active associates through majority vote at a general meeting.
C.                  Changes to bylaws are made as needs are identified.  These bylaws may be amended through a Board or associate-initiated ballot that remains open at least 30 days.   Copies of the proposed changes shall be available to associates 30 days prior to the vote for bylaws amendment.  Changes are made available through meeting minutes, email, and social media as previously reflected in Article I. / D. / 3.
D.                  Decisions and / or changes to policy and procedure are accepted only by majority vote of associates at a general meeting. 
IV.                Article IV. General, Special and Annual Meetings
A.                  General meetings are held at least quarterly.  Board meetings are held at least Bi- annually.   Special meetings can be held as needs are identified.
B.                  The Board of Directors has authority to call a meeting.   Associates may request special meetings by informing the Board of the need.
C.                  Meeting procedures:
1.                   General meetings are facilitated by the volunteer facilitator, voted on and approved by the majority of associates at a general meeting.
2.                   Speakers are recognized by the facilitator.
D.                  After the first election, annual elections are held during a general meeting during the 4th quarter of that year.
E.                   At the end of each meeting, the next meeting date and time is decided upon.
F.                   Notices of the meeting are distributed through minutes, email, and social media.
 
« Last Edit: February 11, 2016, 06:26:26 PM by Thom »
Tracy

 

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